Archive for the ‘Information’ Category


Logging in to Toastmasters International – the new proceedure

The new procedure

From this week on members and officers have a new login procedure.  District Governor Bruce Hill DTM has kindly supplied this outline.

Step 1: Go to the Members website at the link: http://www.toastmasters.org/Members.aspx

Step 2: Click on the orange “login” symbol. This will bring up the login dialog box.

Step 3 If you know your Userid (your Membership number) and your individual login Password, enter these inside the dialog box and click on “Log in” then go to Step 6 otherwise proceed to Step 4.

Step 4: If you have not previously logged on to the Members site proceed to Step 5. If you have forgotten either your Userid or Password, click on “Forgot your user name / password?” Toastmasters International will then send you your Userid and Password (which can later be changed). Enter the Userid and Password provided and then go to Step 6.

Step 5: Because you have never previously logged on to the Members site, click on “retrieve your information” which is under the login dialog box. Enter your e-mail address then click on “Retrieve Info”. Toastmasters International will then send you your Userid and Password (which can later be changed). Enter the Userid and Password provided and then go to Step 6.

Step 6: You are now logged on as an individual, and if you are registered as a Club Officer, you now have access rights to enable you to conduct club business. To conduct club business, look just under the “Logout” button and click on “Club Central”.

Step 7: From the Club Central screen, all clubs of which you are a club officer will be listed in orange text at the bottom of the screen. Click on your club name and you will be at the list of all the club officer transactions that you need to perform.

Step 8: If you are a District Officer, you can access those facilities by clicking on the District Central tab.

Bruce Hill
Bruce Hill
District Governor
District 73
Toastmasters: Achieving Greatness Together


Getting your Contact Details right everywhere!

It was brought home to me today just how important it is to get yout details correct everywhere that your club has left them. My own club received a query on behalf of another club where a member of the public wished to join. How good was that? The fellow didn’t want to just attend a meeting he wanted to join. The problem was he couldn’t find any contact details that worked!

The details at TMI were out of date as were those on the Contact Us page of the web site. It was fortunate that I knew members of the club and eventually we were able to pass on details.

It was a salutory lesson in how important it is to keep those details bang up to date. Remember where you have lodged all your contatact details too. It’s not just the obvious places like your web site but also maybe in Libraries, with Councils and Community Newspapers.

I just can’t emphasise enough how important it is to keep those details up to date.


Area Governor? What a year!

One year out, what was it like being an Area Governor?

 At first it was bewildering. Despite District Officer Training (DOT) and an exhaustive manual there just seemed to be so much to do.

First up after you have been trained there are two sessions of Club Officer Training (COT) you really should attend both sessions. You need to be there to support the clubs in your Area and to support the District Executive. You will probably find yourself volunteered to help somewhere. Remember also that each Club needs to have 4 of its Officers in attendance at both sessions of COT to achieve one of its Distinguished Club Programme (DCP) goals.

I was very fortunate in having a supportive ex-Governor in Sue Voloczi and Division Governor in David Nicholas. The Club and Area Humorous and Table Topics contests seem to be on you almost immediately. It’s important to remember, as it is with most things as an Area Governor, that this is not your personal responsibility. It is important to delegate. You have to be sure that people will actually do what they have volunteered to do (and be prepared to be let down too, have some reserves if possible).

You will also probably be asked to supply Judges and to be a Judge in other Areas. This is of a reciprocal nature so the more you put in the more you get back. It’s also very good experience. You should also be encouraging more experienced club members in your Area to act as Judges.

Once these are over there is the Divisional contest and you may very well have a role to play on the day.

You should also try to get in an Area Executive meeting with the Presidents. VPM, VPE’s and VPPR’s of each of the clubs. It gives them a chance to get together and to share experiences and ideas.

Then it is time for your Club visits. You should already have been in contact with your clubs about their DCP. What are they doing to achieve all 10 goals? Some of the goals are easy, just administrative issues but important nonetheless. They will have been through all this at  COT but you need to ensure this is where they are focussed.

You might choose to deliver the ‘Moments of Truth” Eductional as part of your visit. If you don’t ‘know’ this Educational it is a great one, almost like a health check for clubs and there is a survey form for members to fill in. I collated mine for the club where I delivered it and whilst generally they scored highly there were two areas which were well below the rest. The club knew where to direct their efforts.

The Club visits are important and you should try to get on the Agenda to speak. Club members should know who you are and why you are there. It also allows you to gauge how well the clubs are run and do not be afraid of making adverse comments on your report if you feel they are justified. You should have discussed the issues with the Club President before you do so of course.

Once Christmas is over there is virtually a repeat of the first half of the TMI year. Club Officer Training, Club, Area and Divisional contests (International Speech and Evaluation this time) and another round of Area visits. The second round of Area visits will be much more focussed on the DCP, you are getting towards the pointy end of the TMI year. Are the Clubs going to achieve all their goals? What can you do to help?

Throughout all this you should also be looking at possibilities for forming a new club in your Area. I won’t go into details here that’s a subject for a blog on its own.

If you go through all this and keep your focus you will have had an exhausting but very enjoyable Toastmasters year. I know because I am just about to complete one!  Of course it is also one of your requirements if you are heading for a DTM. It can’t be that bad, I’m about to do it all over again. .


WA Toastmasters Changeover Dinner

Friday, June 25th, 2010

Hi to all club executives,

This Toastmasters year is coming to an end very soon, and we want all of you and your club members to help celebrate the achievments of your fellow members and clubs in WA.

On this night we will be awarding the President of the year, Toastmaster of the year, Area Gov of the year & Club of the year to all 3 Divisions in WA. Plus many other high achieving awards.

We will also thank the outgoing District Executive for their contribution this year, then welcome in the new District Executive for next year.

At last year’s “WA Change Over Dinner & Awards Night” we had 100 attendees and this year will be even bigger.
The details are;

Date: Friday June 25th, 2010
Venue: Esplanade River Suites Ballroom (same as last year)
Time: 6.30pm till late
Cost: $60.00 per person
Meal: Esplanade Buffet including a wide variety of Hot & Cold Selections and Desserts

Come along for a great night out and help celebrate this year with your fellow WA Toastmasters.
For payment details, please see the flyer attachment WACOFlyer_ 1010

Please promote this event to all your club members.

Kind regards,

Robyn & Mark Richards
WACO 2010 Co-ordinators


TEEM Demonstration Report

The TEEM Team met on March 11, 2010

TEEM is Toastmasters Enhanced Entertainment Membership

21 potential members were entertained, trained and challenged by Cliff Boer at the Demonstration Meeting held at the Fremantle Bowling Club.

TEEM Group 3
Cliff Boer warming up the group

Why TEEM?

Cliff’s vision is that by enhancing entertainment for members and clubs we will reduce dropout rates and strengthen our new DistrictWA. It will boost membership generally across the State and in particular in clubs where TEEM members have a vital function.

A Different Kind of Club

Of course we will conform to Toastmasters International technical requirements for a club. However, we will interpret those requirements creatively. Here is an example of meetings this month.

Saturday afternoon, March 20

A select group will meet at Cliff’s house to be trained in special techniques to be used at the meeting on March 31.

Wednesday evening, March 31

The club has been invited by Victoria Quay to demonstrate exciting ways to liven up the club meeting. The TEEM VP Education will handle the program for the night, taking over from the Club’s VP Education. There will be demonstrations from TEEM members and Victoria Quay members will be challenged to have a go at the same entertaining and challenging techniques. There will be space for a club member to deliver a speech and be evaluated. Table Topics – with a twist – will be a major feature. Edit will certainly take members out of their comfort zone.

Where and when will we meet?

Our Demonstration meeting and the two meetings detailed above give the answer. We will meet sometimes at a suitable venue like the Fremantle Bowling Club – but not exclusively the Bowling Club in Fremantle. We will meet sometimes at members’ homes. We will meet sometimes at Toastmasters Clubs. There may be other locations which emerge over time.

Already in March we have scheduled a meeting on a Thursday evening, a Saturday afternoon and a Wednesday evening. Our membership is drawn from many clubs. Almost every possible time slot will clash with one of those club meetings. So it will be rare for all our members to be able to attend the same meeting. But that isn’t very different from all our Toastmaster Clubs with a 20+ membership. Have you ever attended a meeting when every member was present? I haven’t – though I have attended a full member rollup – but that was a club which was being revived and had only 6 members at the time.

What did we do at the Demo?

I will give you a few descriptive names and describe one in a little detail. If you aren’t a TEEM member and you want to know more about the fun we have, get your VP Education to contact me and arrange for us to visit.

These were three of Cliff’s exercises

There were two Table Topics exercises – Edit and One Word. Wow!

Then there was Mirror. It was in two parts. In the first we formed into pairs – A & B. A would do a set of body language movements, including facial expressions. B would have to mirror them. Then we swapped and B would do the movements and A would mirror them. With careful attention everybody got quite good at this. That first section was in the early part of the evening. Then, later, Cliff came back to it. We formed into pairs again – different pairs this time. We went through the mirror exercises again, but now the originator was instructed to move very quickly and with exaggerated movements. It was a hoot. The two photos illustrate the early practice and the later no holds barred time.

TEEM Mirror A

TEEM Mirror B

Who is joining?

After the meeting eighteen of those present filled in the application form. Cliff wan’t one of them. He explained that he sees his role as an inspirational one. He will provide his services free to the members, because he has a passion for it, not because it is his role as a member. We know of several more who couldn’t make it on the night because of other commitments. We will charter next month.

If you weren’t able to attend the Demonstration Meeting, but you would like to join, there is an opportunity up to March 28.

There is a joining fee

It will cost $90 for a year’s subscription. Download the Charter Member Application Form. Print the two pages and fill in your Last Name, First Name or Given Name, your address, your contact phone number and your email. Sign at the top of the second page. Don’t fill in the club detail information at the top of the first page. Scan the 2 pages and email them to me. I will send instructions for paying the $90 joining fee.

If you are interested and have any queries, ring me on 9457 6468 or email me at davidnic@iinet.net.au

David Nicholas
David Nicholas DTM
Western Division Governor


Murdoch Open Day

Toastmasters at Murdoch University Orientation Day

What a fantastic day we had at Murdoch University Orientation day today. This is part of Robyn Lloyds High Performance Leadership programme and wow what a hit it was.

As we were setting up we realised it was a good job we had several great props and I would urge anyone else setting up like this to pay attention.

MurdochBannerCrop
Ross Wilkinson’s Banner

MurdochStall
The Stall

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· The TM Banner. Bright and looks good BUT it blew over once too often and it kept swinging around.·

. Ross Wilkinson’s ‘pull up’ banner. At about 2 meteres this caught attention.   We would have looked dreadful without it because about half the other displays had them.  Every Division should have one to share.·

. Club Lights. This caught attention from heaps of people just out of curiosity.

· Promotional Video. We used the Cannington Communicators Promo Video on a laptop. This really made us stand out. Proably only 5 or 6 of the other 60/70 displays had these.

Robyn and I really worked the students. You don’t always get a response, but hey we were not shy in coming forward. We’ve both had experience in retail.

We ended up with 3 pages of an exercise book full of e-mail addresses full of leads. We PROMISED NO SPAM and will ensure we hit them once only unless they request a follow up. We actually signed up one person for Cannington Communicators and there are other options but that’s a tale for Robyn to tell!

We certainly exceeded expectations today.

Gerry Prewett
Gerry Prewett
W28 Area Governor

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Thanks to Gerry Prewett for the story and to Robyn Lloyd for the project.


Cliff Boer Presents Again

District 73 Council Workshops

Cliff
Cliff Boer

Cliff Boer is presenting two Workshops as part of the District 73 Council Meeting being held on Saturday, November 21st.

These are Highlights from his recent all day workshop held on Saturday, October 3, 2009 at the Hammersly Community Hall.  You can read a brief report on that day at Cliff Boer Workshop.

The District 73 Council Meeting

Toastmasters in WA belong to District 73, one of the 87 Districts around the world. Our District currently covers WA, Victoria, Tasmania and South Australia. However a process has started where from July 2111 we will form our own District – District WA. Each year there are two Council Meetings where District wide business is discussed. We are privileged to have it in Perth this month. It will be held at

the Bob Daniels Community Centre, 895 Beaufort St, Inglewood. from 12 midday to 4.30 pm.

A summary of the Agenda for the day

11:30 Registration (see below for full details)
12:00 Formal opening
12:15 Council Meeting
02:30 Afternoon Tea
03:00 Cliff Boer Workshops
04:30 End

Who can attend the Council Meeting

All Toastmasters can attend the meeting, but only Council members can discuss and vote on the business. These are the voting members

  • District Officers – like Area Governors
  • Club Presidents and Vice Presidents Education or their proxies

Who can attend the Workshops?

  • All Registered voting members of the Council (including proxies) can attend for no charge
  • Other Toastmaster members who Register can attend for a small charge of $5.

How do you Register?

Council Members have already received an email from the District Secretary, Hilary Jane inviting them to Register by replying to her. As well, she attached a Proxy Form for those Presidents or Vice Presidents Education who cannot attend but will be represented by a Club Member. If you have mislaid it, here is a link to Hilary’s email.

Other members can attend the Council, but not vote. To register for the Afternoon Tea and Cliff’s Workshops email Leonor Ragan. In your email make the subject line “Workshop Registration” and in the body of the message give Leonor your name and Club.

A very important meeting

This is a very important Council Meeting. We want to have as many voting delegates present at the Council. One important item of business is the WA bid for the District Council in May 2011 to be held in Perth. This will be the final District 73 meeting with WA members and we want it to be here in Perth.

Cliff’s Workshops will be brilliant. If you were lucky enough to be there on October 3, you will be want to be here again on November 21. If you missed the first one, here is your chance to experience the best that Toastmasters has to offer. Make certain you register.

You have a query?

Leave a comment or a question in the Leave a Reply box below this.

David Nicholas
David Nicholas DTM
Western Division Governor
District Council Coordinator
9457 6468


WA Membership disaster

Yes, the WA membership figures for 2008/09 are a disaster

I have prepared a full analysis which you can survey with gloomy understanding at the disaster page

What does the page of figures deal with?

This is an analysis of the membership situation in WA Clubs, Areas and Divisions, current to the latest figures from Toastmasters International on June 12

The brutal truth is that the year has really been a membership disaster.

Our credibility in the push for District WA has been damaged. Mike Helm and David Nicholas (sorry, that’s me) have propped up the membership figures in Innercity and Perth Divisions with 4 new clubs – shown in green on the page. That is why their overall Division figures are not as bad as Western.

How does this analysis help in any way?

OK. So, perhaps it is a disaster. Why don’t we hide our heads in shame and think of other things. We only have 3 weeks left for this year, so there is unlikely to be much significant change by June 30.

No! No! No! Let’s learn from it and do something about it in the new year. The page is aimed at our incoming Division and Area Governors.

Start planning now to be successful in 12 months time

This year is as good as over. There is no value in crying over spilt milk. Learn and act.

Make 2009/10 our best year ever

Come to District Officer Training
It’s on Saturday June 27. Apply what you learn
Attend both Club Officer Training sessions
They are on July 11 in Subiaco and July 16 in Fremantle. Make contact with your Club Officers
Hold regular Council Meetings
Make them at least every 3 months, starting in August
Identify strong and weak clubs in your Area or Division
Get the latest figures at the DCP report on this website
Work with the strong clubs to build up the CC and AC awards. Work with the weak clubs to strengthen their membership
Get help to go +1 with a new Club
Contact the District Lt Governor Marketing, Mark Richards, and the WA New Clubs Coordinator, David Nicholas

What do you think now you have looked at the disaster page? Is the analysis too extreme?
Is there a more favorable view of the raw figures?
What about the suggested program for the new year?
Have you an alternative plan?

Have your say. Add your contribution below.

David Nicholas DTM
WA New Clubs Coordinator
Western Division Governor 2009/10


WA Leaders Nominate for District Roles

David Nicholas has nominated for Western Division Governor

David Nicholas
David Nicholas DTM
for Western Division Governor

Elections for the 2009/10 year will be held at the District 73 Council being held in Hahndorf, South Australia, on Saturday afternoon, May 23, 2009. There are 10 Divisions in the District, with 3 in WA. Nominations have been received from only Western Division in WA. There were none received for Innercity and Perth when nominations closed in late March. Discussions are proceeding to find suitable leaders to take these important positions.

You can view a statement by David about his qualifications for the Western Division Governor position and his program for the year.

Go to David Nicholas DTM for Western Division Governor

Pascale Amberville-Colby also nominated for Western Division Governor, but after discussion with various WA leaders he has formally withdrawn his nomination. Pascale is looking forward to nominating for a Division Governor role again the following year.

Two other West Australians have nominated for District 73 leadership roles.

Mark Richards
Mark Richards DTM

Ross Wilkinson
Ross Wilkinson DTM

Mark Richards DTM is currently the District Public Relations Officer. He has nominated for Lt Governor Marketing.

Ross Wilkinson DTM is currently the Western Division Governor. He has nominated for District Public Relations Officer.

Currently there are no other nominations for either of these positions. However, it is possible for other members to nominate from the floor at the time of the election. We wont know if there are to be other nominations until the Saturday afternoon meeting.

We have a significant number of West Australians attending the Convention. Those who are Presidents or VPs Education for their clubs have an automatic vote at the Council. If you are attending, and your President and/or VP Education is not, make certain you get their proxy to vote.


David Nicholas for Western Division Governor

Experience

  • Member and office bearer since 1995 of clubs in Western Division
  • Previously served as Area Governor (3 times) and Western Division Governor
  • Served as District Lt Governor Education & Training, responsible for all training across the District.

Achievement

  • District Area Governor of the Year
  • President’s Distinguished Area Governor and Division Governor
  • DTM (Distinguished Toastmaster) 5 times
  • Founded 16 Clubs in Western Australia

Commitment

  • Reformation Committee member – working to form our own District in WA
  • WA New Clubs Coordinator – 12 new clubs last year and 4 so far this year
  • District 73 Parliamentarian responsible for the proper conduct of District Executive and Council meetings
  • Member of 9 Clubs and VP Education for 5 of them
  • WA Webmaster responsible for this website

Program for 2009/10

  • My role as Division Governor will be to train, supervise, support and inspire our 4 Area Governors. They will be my primary contact with Clubs. It is my goal to help our Area Governors aim for and achieve their highest goal – to be President’s Distinguished. That will help me achieve my goal of once more making Western Division President’s Distinguished.
  • I will be an active leader in organising Club Officer Training in WA.
  • I will conduct Division Council Meetings every 3 months. Decisions at these meetings will be made by our Area Governors and myself, but Club Presidents and Vice Presidents Education will be invited to attend and contribute to the discussions. The first meeting will be held in early August, after Club Officer Training has been completed.
  • I will organise and conduct our 4 Division Contests.
  • I will continue working for District WA. As a Division Governor and member of the Reformation Committee, I will have a strong voice in District plans and I will exercise that with vigor.
  • As soon as I am confirmed in the position, I will start working energetically to achieve the program I have outlined.


Area Governor protocols for 08/09?

What is the procedure for electing/appointing Area Governors for 2008/09?

The standard procedure will not work when 2 Divisions are combined and reconstituted into 3.

In the standard procedure current Area Governors ask Clubs and members in their Area for nominations for the coming year. If only one qualified nomination is received, that person is appointed. If 2 or more nominations come in the Area Governor holds an Area Council Meeting to conduct an election. If no nominations are received the District Governor is left with the responsibility of finding the incoming Area Governor.

I have prepared a page which sets out the new structure in a much more user friendly style than previous lists. Have a look at WA Toastmasters in 2008/09.

The standard procedure wont work this time

For example, look at new Area W16. The 4 Clubs are

Foothills – was in W28
Successful – was in W21
Southsiders – was in W21
Canning Vale – was or is in W28

Which Area Governor is responsible for finding a new Area Governor for W16?
Judith Allen? the current W16 Governor with no clubs from her current W16
Ross Wilkinson? current W28 Governor
Steve Barry? current W21 Governor
None of these?

Judith has been busy finding a Governor for P30 which now contains the clubs that were formerly in W16. Michael Malone is the current P30 Governor. Presumeably he is busy looking for a Governor for new I1, which contains most of the clubs currently in P30.

I’m not attacking the new structure. There are very good reasons why W16 clubs have moved into P30 and P30 clubs have moved into I1. Judith and Michael have an easy job in identifying their target clubs. However as I have shown in the new W16 it is combination of 2 clubs from W21 and 2 from W28. Ross and Steve can be relied on to work cooperatively here, since they both belong to Fremantle Gateway and Cannington Communicators, but their cooperation has little connection with the standard procedures.

My suggestion is that the District Governor supervises a non-standard solution to individual cases which need it. The new P20 stands out in this regard – 3 clubs, all from different current areas, plus a club which wont be chartered by June 30. There are other situations with somewhat less complex origins, particularly in our new Innercity Division.

Whatever is done, has to be done quickly, so that we have Area Governors in place for District Officer Training on Saturday, June 28.

Post your comment or your suggestions in the box below.


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